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Hiring LFL Coordinator

Updated: Dec 5, 2018

This position is now closed and our Board is reviewing applicants.

Our current Program Lead - Literacy Foundation Learning (LFL) Coordinator/Instructor, Jenn, is going off on maternity leave to enjoy 12 to 18 months of solid baby snuggles, dirty diapers, mountains of laundry and sleepless nights. We will miss her while she is away and we are sure that, in time, she will miss us too.

The ship still needs to sail while Jenn is off though. So, we are searching far and wide in the Peace Region for the perfect person to take the mast. Is that you?

This position consists largely of direct one-to-one adult tutoring in a wide range of foundational skills. Everything from basic computers and technology, reading, writing, numeracy to other valuable life-skills. Patience, empathy and understanding are key virtues to hold when working in any teaching or mentoring role. This is no exception.

There are also many other tasks and responsibilities that befall any programming and administration role in a small non-profit organization. Such as: program planning and delivery, reporting, marketing, volunteer recruitment, volunteer management, acting as community liaison, managing bookings, attending meetings, organizing meetings and generally dealing with anything that might pop up here at our little small-town show here.

The one-to-one work with learners is incredibly rewarding. You will get to help others find possibilities within themselves that they may have given up on long ago or did not think possible for them. From simple things like showing them how to use the calendar on their smart phone to help manage a busy lifestyle to teaching a grandmother how to read so she can enjoy sharing literacy with her grandchildren.

Maybe you are that person who people naturally come to for answers and guidance? Perhaps you are the one that your friends go to for technology tips? Or the person they go to hash out their ideas for the next step in their goals and ambitions? Being that person that our learners can sit down to chat about their goals with over a cup of tea and then the person who helps guide them down the path to success brings a level of satisfaction that you rarely find at other jobs.

Don't get us wrong here. You don't have to have all the answers. You just need to be the person who can help find them.

Job Description

Job Title: Program Lead - Literacy Foundation Learning (LFL) Coordinator/Instructor

Reports to: Chair of the Peace Association for Life Long Learning (PALLL) Board

Term: Maternity Leave Coverage for 12-18 months

Starting mid to Late January 2019

Work Cycle: 30hrs per week - September 1 to June 30 with Summers, Christmas, and Easter breaks off

Position Overview

The Program Lead/LFL Coordinator/Instructor manages all aspects of the community learning program in support of volunteer mentors/tutors in their work with adult learners. This position focuses on offering accessible mentoring/tutoring for adults who want to improve their reading, writing, math, computer and life skills. Mentors may also be provided to adults for some work-related skills or other personal educational.

This position is a full-time term position from September 1 to June 30 with Summers off and a 30 hour work week, Monday to Thursday, from 10 am to 5 pm. With some flexibility. The odd weekend and some evening may be required to support initiatives of the program.

The successful candidate must have the following:

  • A valid driver’s license

  • Access to a vehicle

  • A cell phone and computer/internet access to communicate

For the safety of our learners, this position will be required to submit a satisfactory Criminal Records Check with a Vulnerable Sector Check prior to commencement of and every year thereafter to continue employment. These checks are free through the RCMP office.

About the Employer

PALLL is the local host organization in Peace River, Alberta who has been selected through a grant to provide adult learning support by the Community Adult Learning Program (CALP) with the Government of Alberta. This position reports directly to the Board Chair of PALLL. As a non-profit PALL is run by a volunteer Board of Directors with a shared passion for continued adult education and community development through improving lives, one person at a time.

PALLL, in partnership with CALP will provide some necessary additional training for the successful candidate. Training for this position is ongoing and available through many different delivery methods.


  • Develop and implement learning strategies and programs according to CALP grant guidelines

  • Oversee intake, assessment, registration, placement and orientation of learners

  • Lead volunteer recruitment, screening, orientation, placement, training and ongoing development

  • Provide backup to other facilitators on the team when required

  • Work with Contract Advisor to ensure all reporting is completed including assessments, activity reports and program evaluations

  • Provide receipts and other required information required for bookkeeping and generating financials to the Contract Advisor

  • Maintain, review, and develop program policies, procedures and supporting documents

  • Keep up to date records of volunteer and learner communications and activity

  • Collect, maintain, and report on program statistics, activity, and impact

  • Maintain/create a marketing plan to advertise programs and services

  • Support CALP community outreach initiatives by coordinating partnership initiatives with community agencies/partners

  • Act as the Primary Contact with the CALP Regional Manager

  • Participate in CALP training, meetings, and events

  • Monitor the maintenance and cleaning needs of the Horizon Learning Centre (HLC) facility

  • Purchase supplies or coordinate the purchase of supplies

  • Schedule and communicate meetings to board members

  • Take minutes at board meetings and distribute to board members

  • Other duties as required


  • Training, education, and/or experience in a combination of one or more areas including adult education, literacy, and volunteer management

  • Ethical, professional, and able to work within and respect the boundaries of confidentiality

  • Strong time management, organizational, and problem-solving skills are a must

  • Comfortable working with diverse adult populations, demonstrating acceptance compassion, caring, kindness, understanding, and flexibility are essential

  • Embraces technology and the tools it offers to improve communications, data management, and efficiency (email, internet, social media, spreadsheet, and databases)

  • Self-directed and works well in a team environment

  • Experience working in a non-profit organization completing tasks related to bookkeeping, budgeting and forecasting, grant administration, proposal writing, and final reporting is considered an asset

Application Process

To apply, email cover letter and resume to with the cover letter addressed to PALLL Board of Directors.

Only Candidates selected for an interview will be contacted.

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